Travel Reimbursement

Travel reimbursement is eligible to candidates for the following full-time positions:

• Faculty 
• Administrative 
• Professional/Technical

Listed below are travel reimbursement guidelines to assist you with expenses incurred as they relate to your on campus visit. Seminole State College is a publicly funded institution and therefore, all expenses and reimbursements are made as follows or as outlined in Florida State Statute.

To expedite the reimbursement process, we ask that you complete and return the following via postal mail within 20 business days of your interview:

• Applicant Travel Reimbursement Request Form
• W-9 form: http://www.irs.gov/pub/irs-pdf/fw9.pdf
• Original receipts (excluding meals) * Please note we are not able to reimburse candidates who do not provide original receipts.

Return all fully completed forms and documents above via postal mail within 20 business days of your interview to the following address:

Seminole State College
Office of Human Resources
Attention: HR Employment
100 Weldon Boulevard
Sanford, FL 32773

Candidate Travel Reimbursement Guidelines

• Candidates are responsible for making their own travel arrangements, unless other instructions are provided.
• Reimbursement is provided for the cost of the most economical, feasible modes of transportation. Therefore, if traveling from out of area via car, documentation must be submitted to show the cost of airfare for a roundtrip ticket to Florida for the day before the interview and the day of the interview vs. mileage.
• Prior to an in-person interview, all candidates must have participated in a telephone interview when applicable.
• Hotel and Airfare reimbursement are provided only to those candidates traveling more than 100 miles from the interview location.
• Seminole State College will pay up to $1,100 of the applicant’s eligible travel expenses to include:
  • Coach/economy roundtrip airline ticket to the College from the candidate’s home and back. Additional destinations will be paid by the candidate. Itinerary must show method of payment.
  • Lodging up to $200 per night, 2 night maximum. Must submit hotel receipt showing zero balance.
    • You may stay at a local accommodation of your choosing; however, Seminole State College has corporate rate agreements in place with the following area hotels:
      • Hyatt Place, Lake Mary where you will receive a $119 nightly rate and includes free parking and Wi-Fi based on availability (blackout dates may apply). Please contact Hyatt Place direct at 407-995-5555 or book online at https://www.hyatt.com/en-US/hotel/florida/hyatt-place-lake-mary-orlando-north/mcozl?corp_id=09624 using the booking code #09624.
      • Sheraton Orlando North, Maitland (adjacent to our Altamonte Springs Campus) where you can select from various room rates (Traditional, Preferred/Deluxe or Club Level) from $115-$135 based on availability plus free Wi-Fi and discounted parking at $4 per day. Please mention Seminole State College at the time of booking or use the link to book your corporate rate for Seminole State College.
  • Compact size rental car for 2 days, and gas reimbursement up to $50. This does not include rental insurance or toll transponder fees. Must submit an itemized receipt showing zero balance.
  • In lieu of airfare or rental car, travel mileage allowance of $.445 per mile will be reimbursed, as defined by Florida Statute.
  • Parking fees and applicable tolls.
  • Per diem rate for meals, as defined in Florida Statute
    • We do not require receipts for meals; however travel start and stop times must be listed.
    • Breakfast, $6.00 when travel begins before 6am, and extends beyond 8am.
    • Lunch, $11.00 when travel begins before 12noon and extends beyond 2pm.
    • Dinner, $19.00 when travel begins before 6pm and extends beyond 8pm.
    • Please note – no other expenses will be covered other than those listed.
• Second and Subsequent On-Site Interviews-if applicable
  • Travel reimbursement for any second and subsequent on-site interviews must follow the same guidelines and will be paid accordingly.