PTEC Charter

The Professional and Technical Employees Council hereafter referred to as PTEC, shall serve as a representative body for professional and technical employees across the college on matters of institutional concern. 

1. Membership: Members shall include all professional and technical employees of Seminole State College of Florida, as defined within the current salary schedule.  
2. Meetings: PTEC will meet at least twice per year under the direction of its Chair and Board of Directors. Special meetings may be called at any time by the Chair or, in his/her absence, the Vice Chair.'
3. Officers and Board Members: The Board of Directors of PTEC will include three (3) officers—a Chair, Vice Chair, and Secretary/Treasurer—as well as five (5) Board Members representing a diversity of college functions and divisions.
   1. Responsibilities:
      1. The Chair presides over meetings of the Council and represents the PTEC membership at monthly meetings of the College Advisory Council (CAC)—or may designate another member to do so. Following a full term as Chair, the Immediate Past Chair may serve the new Board in an advisory, ex officio role.
      2. The Vice Chair performs the duties of PTEC Chair in the Chair’s absence and serves as PTEC liaison to the collegewide standing committees.
      3. The Secretary/Treasurer oversees the Council budget, maintains a record of meeting agendas and minutes, and facilitates communication of Council activities via member notice and email.
      4. Board Members represent professional and technical staff and act as a communicative link between membership and the Board. During meetings, they report on new developments within their assigned constituencies. The Board of Directors will also select one Board Member to oversee and manage the PTEC website.
   2. Constituencies: Board Member constituencies should approximate a proportional representation of professional and technical employees across the College’s divisions, departments, and campuses.
   3. Terms: All members of the Board of Directors shall serve in their elected positions for one-year terms concurrent with the College fiscal year (July through June).
      1. Each year the outgoing Chair shall be succeeded by the prior year’s Vice Chair as part of a two-year progression. If the Vice Chair is unable to continue into the role of Chair, a new Chair will be elected as part of the annual election of officers.
      2. Officers and Board Members may not serve for more than two (2) consecutive years in the same position.
      3. No member shall serve on the Board of Directors for more than five (5) consecutive years.
      4. Each officer shall hold office until his/her successor has been duly elected, and each term will run concurrently with the fiscal year (July through June).
   4. Vacancies:  
      1. If the PTEC Chair resigns or is unable to continue serving in this role, the Vice Chair will assume the responsibilities of the PTEC Chair for the remainder of the current term and succeed to the position of Chair for the following term as elected.
      2. If the role of Vice Chair, Secretary/Treasurer or Board Member is vacated during the annual term, the Board of Directors may opt to hold a special election to fill that position immediately or to leave the role vacant until the next annual election.
4. Election of Officers and Board Members:
   1. Elections shall take place in the spring of each year.
   2. Candidates may be nominated either in writing or via electronic means, but only PTEC members may vote in Council elections. 
   3. Nominees who receive a majority vote from respondents during the formal election period will be elected to their respective Board positions.
5. Exchange of Views: The Council may convene an Exchange of Views with Seminole State’s President and Executive Team to discuss topics of interest and items of concern for professional and technical staff. Exchanges are scheduled at the discretion of the College President.
   1. The Chair and Board of Directors will solicit input from the PTEC membership to identify issues and priorities for the Exchange and will speak to these concerns on behalf of the membership.
   2. All professional and technical employees may attend.
   3. Dates and times for upcoming Exchange of Views will be publicized to PTEC members.
6. Subcommittees: The PTEC Chair and Board of Directors may establish subcommittees to pursue specific objectives or fulfill duties not otherwise assigned. Subcommittees may consist of appointed PTEC members and other subject matter experts, as deemed necessary.
7. Amendments: PTEC may review and amend this charter at any time. Amendments to the PTEC charter require a majority affirmative vote by respondents during a formal voting period and approval by the PTEC Board of Directors.

¹Amended May 2019