Committee Guidelines

General Committee Guidelines

Getting Started

• In the absence of a continuing chair, the individual noted on each  Membership listing  is the convener (responsible for organizing the first meeting within one month into Fall semester and facilitating selection of a chair).
• As soon as chairs or co-chairs are elected, they (or designee) forward their name to the President's Office. The Executive Team sponsor of the committee and the chair of the Council to Coordinate Standing Committees (CCSC) are then responsible for recording the committee records.
• The chair is responsible for updating the committee’s email (example: curriculum@seminolestate.edu) “user authorizations” through CTS.  In addition, the chair is responsible for updating the committee’s webpage contact information, via a WebSupport Service Request.  This update will allow for agenda and minutes to be posted without delay.
• Student committee members should be identified on the committee roster. Their contact information will be forwarded to the chair or the convener by the chair of the Council to Coordinate Standing Committees.  CCSC will arrange with IER for official changes to the roster.

Committee Members Guidelines

The Chair of the Council to Coordinate Standing Committees (or designee) will orient members annually at the earliest possible meeting of the academic year. Normally, the designee will be the CCSC committee liaison.

Supporting documents will include, at a minimum:

• Procedure 1.0900, Standing Committees
• The College procedure governing the specific committee
• Committee Guidelines, as revised in September 2020
• Equity Guidelines for Standing Committees, updated annually
• Template for annual assessment of committee effectiveness

All committee members will:

• Attend meetings regularly, which promotes the exchange of views among many groups of employees and students.
• Maintain communication with constituent groups, keeping them informed of committee actions and seeking feedback. This includes informing the appropriate employee or student constituent group (for example, CSEC, PTEC, Faculty Senate, Student Government Association) of pertinent committee business. If more than one committee member is represented by an employee constituent group, then those committee members shall designate a liaison to the appropriate employee and student constituent groups.
•  Agree on who will report back to the employee or student group.
•  Agree on the format of reports to the employee or student group (examples: forwarding of minutes to the group leadership; summary at the group’s next meeting). 
• Complete assignments associated with committee work in a timely fashion.
•  Perform their duties in a courteous and professional manner.

Standing Committee members are important participants in shared governance at Seminole State College. Their engagement is appreciated!