Timely Warnings (Procedure 8.0300)

Purpose

This procedure describes the process to be followed and the conditions under which a Timely Warning will be issued. Such warnings are to alert all members of the College community to a Clery crime within the Clery geography to determine whether there is a serious or ongoing threat as defined by The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, also known as, The Clery Act.

Definitions

Clery Geography

On-Campus is any building or property owned or controlled by an institution within the same reasonable contiguous geographic area and use by the institution in direct support of or in a manner related to, the institution's education purposes, including residence halls and any building or property that is within or reasonable contiguous to paragraph (1) of this definition that is owned by the institution but controlled by another person, is frequently used by students, and supports institutional purposes (such as food or other retain vendor).

Non-Campus buildings or property is any building or property owned or controlled by a student organization that is officially recognized by the institution; or any building or property owned or controlled by an institution that is used in direct support of, or in relation to, the institution's educational purposes, is frequently used by students, and is not within the same reasonably contiguous geographic area on the institution.

On-Campus Student Housing Facility is any student housing facility that is owned or controlled by the institution or is located on property that is owned or controlled by the institution and is within the reasonable contiguous geographic area that makes up the campus. The college does not have on­ Campus Student Housing.

Public Property is all public property, including thoroughfares, streets, sidewalks, and parking facilities, that is within the campus, or immediately adjacent to and accessible from the campus.

Timely Warning - All reported Clery Act Crimes within Clery Geography are evaluated to see if they represent a serious or continuing threat to members of the campus community. The College's Clery Geography includes On-Campus, Non-Campus, and Public Property.

Clery Crimes evaluated for Timely Warnings are:

  1. Criminal homicide:  murder and non-negligent manslaughter, manslaughter by negligence
  2. Robbery
  3. Aggravated Assault
  4. Burglary
  5. Motor Vehicle Theft
  6. Arson
  7. Sex Offence (rape, fondling, incest, statutory rape)
  8. Domestic Violence
  9. Dating Violence
  10. Stalking
  11. Hate Crimes
  12. Arrest and/or referral for Drug, Liquor, Weapons law violation

Procedure

When a crime or other emergency or threatening situation is report to college officials, the Executive Director of the Office of Safety and Security, or designee may consult with the Emergency Response Team Chair and local law enforcement to determine on a case-by-case basis whether to communicate such information to the campus community via a Timely Warning. The college will evaluate all Clery Act crimes within the Clery geography to determine whether there is a serious of ongoing threat. If it is determined that there is a serious or ongoing threat a Timely Warning will be issued.

Timely Warning:  Considerations, Timing, Content, Distribution

  1. The decision to issue a Timely Warning will be decided on a case-by-case basis after considering aII of the facts related to the crime, including factors such as the nature of the crime, the continuing danger to the campus community and the possible risk of compromising law enforcement efforts to investigate the crime or apprehend suspects.
  2. A Timely Warning will be issued as soon as pertinent information is available by the Office of Safety and Security and/or Marketing and Communications. The intent of a campus Timely Warning is to alert the campus community of continuing threats, particularly those concerning safety, thereby enabling the campus community to protect themselves.
  3. A Timely Warning will include the date, location, and nature of the incident, prevention tips, and how to report a similar occurrence.
  4. Seminole State College uses multiple methods to reach members of the College community. A Timely Warning can be communicated to the College community in one or more of the following ways:
    Email
    Seminole State Alert
    Social Media
    Text Messaging
    Automated phone call
    Push notification
    College's Emergency Hotline at 407.708.2290

Rulemaking Authority and Law(s) Implemented:  Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC§ 1092(f)): Florida Statute 1001.64, 1004.65, Policies 8.010, 8.030

History:  Adopted date 6/2014, Revised 8/2015, 8/2024

Dr. Lorenz signature for procedure 8.0300 signed 9.3.24

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